Academic Affairs (Deans' Office, rm D2320)

Communication

• Most correspondence with faculty will only be done by Emily Carr email. You must regularly check your @ecuad.ca account for important information.
  
• If you are new, HR will contact you with your email address.
  
• You will also be assigned a mailbox in the mailroom that you should check weekly.
• Instructions on how to access your class list through myEC will be sent to you by Student Services.
• Inquiries about grading should be directed to Charise Bryan cbryan@ecuad.ca in Student Services.

Important Upcoming Dates

SPRING 2024

January 2, Tuesday ¨C University reopens
January 5, Friday ¨C New faculty orientation
January 8, Monday - Spring semester classes begin
January 15, Monday - Last day to submit Fall semester incomplete grades
January 15, Monday - Last day to add/drop classes without financial penalty
February 19, Monday ¨C Family Day - University closed

All faculty must submit a course outline for their course(s) to the Academic Office. Course outlines are used for curriculum development, transfer credit, appeals, etc.

All instructors are also required to provide students with an updated course outline/syllabus, which includes the weekly schedule, at the beginning of the first class.

Course Outline Manager

Course outline templates are found in the Course Outline Manager which can also be accessed from myEC under My Applications.

You will need to log in with your usual Emily Carr email and password.

Outlines are saved as a PDF on the system and stored in the Academic Affairs Office archives as well as being published to the website under that course¡¯s section.

This PDF guide explains how to upload your content to the Course Outline Manager system.

Important Syllabus Dates

January 2, Tuesday ¨C University reopens
January 8, Monday - Spring semester classes begin
January 15, Monday - Last day to submit Fall semester incomplete grades
January 15, Monday - Last day to add/drop classes without financial penalty
February 19, Monday ¨C Family Day - University closed
February 20-24, Tuesday to Saturday ¨C Study/Studio Week - No Classes
February 26 ¨C March 1, Monday to Friday ¨C Foundation Assessment Week - Foundation classes still running as usual
March 12, Tuesday ¨C Foundation midterm grades due at 12pm
March 29, Friday ¨C University closed for Good Friday stat ¨C classes rescheduled to Tues, April 9
April 1, Monday - University closed for Easter Monday stat ¨C classes rescheduled to Mon, April 8
April 6, Saturday ¨C Last day of regularly scheduled classes
April 8, Monday, Classes rescheduled from Monday, April 1 (Easter Monday) ¨C Monday class schedule in effect
April 9, Tuesday - Classes rescheduled from Friday, March 29 (Good Friday) ¨C Friday classes only (Last day of rescheduled classes, aka makeup classes)

April 10-16, Wednesday to Tuesday ¨C Foundation Critique week; Critique, exam + assessment week; Design review + assessment week ¨C final critiques; Review Panels for Visual Arts, ILUS, PHOT, NMSA, FMSA, ANIM, CGIA, CRCP
April 17-19, Wednesday to Friday ¨C Assessment + grading week
April 20, Saturday ¨C Spring semester ends
April 24, Wednesday - Grades due at 12pm
May 8, Wednesday ¨C Graduation ceremony TBA

The Spring Term begins Monday January 8.

Statutory Holidays and Make-up Days

Please be aware that, if you are teaching on a day where there is a statutory holiday, prescheduled make-up days have already been established:

• April 8, Monday, Classes rescheduled from Monday, April 1 (Easter Monday) ¨C Monday class schedule in effect
• April 9, Tuesday - Classes rescheduled from Friday, March 29 (Good Friday) ¨C Friday classes only (Last day of rescheduled classes)

Fall Reading/Studio Week

Fall Reading/Studio Week is from Tuesday, October 10^th to Saturday, October 14^th. The University is open, but no classes are running. The University is closed on Monday, October 9^th for Thanksgiving Day holiday, but since it leads into the Reading/Studio Week there is no make-up day for October 9^th.

Foundation Assessment Week and Foundation Mid-term Grading

If you are teaching a Foundation course, there is a Foundation Assessment Week from October 23-28 to prep for Foundation year mid-term grading. Foundation classes run as normal during this week. (Mid-term grades are only for Foundation year) Foundation mid-term grades are due on November 6 by 12pm.

Last Day of All Regularly Scheduled Classes

The last day of all regularly scheduled classes is Monday, December 4, but the fall semester ends on Saturday, December 16. The two weeks between the last class on December 4 and the end of the semester are booked up for stat holiday make-up days, exams, assessments, Foundation critiques, Visual Arts, ILUS, PHOT, FVIM, FMSA, ANIM, CGIA, NMSA and CRCP review panels, Design reviews and MFA/MDES Progress Reviews.

Faculty should be aware that, although, classes do not run during those weeks, they are normal working weeks and you will be scheduled to do reviews or review panels depending on which area you teach in.

Review Panels

Faculty teaching a Visual Arts, ILUS, PHOT, NMSA, FMSA, ANIM, CGIA and CRCP studio class will be required to take part in the 4th year review panel process from Wednesday, December 6 to Wednesday, December 13. Faculty will be scheduled according to their regular teaching schedule. To keep 2nd and 3rd year students involved over these two weeks, faculty may request deliverables, documentation, and written reflection from students via email or Moodle.

To update your ECU profile:

• Go to our Staff + Faculty hub
• Scroll to the QuickLinks section and click "Connect"
• Click ¡°Log in to www.connect.ecuad.ca¡± in the top right corner to edit your profile.
• Click ¡°My Profile¡± in the top right corner once logged in
• Click ¡°Edit¡± just beneath where the profile photo should be
• Type or copy and paste your biography and upload a photo. If you are copying and pasting, you¡¯ll need to click on the ¡°clipboard¡± icon that shows a ¡°W¡± and paste it in the window that pops up.
• You may also upload your resume, portfolio, links, etc.
• Always remember to click ¡°Save Profile¡± before you leave the page! Once saved, the page will refresh to show you how it appears online.

The following forms should be completed and returned to the Academic Office by the deadlines listed.

To book models, use the online form here.

Questions? Contact: model@ecuad.ca.

Field Trip Proposal Form

Deadline: 3 weeks prior to the proposed event
Email to the Dean¡¯s Admin Assistant

Release of All Claims Form for Field Trips

Have your students fill in the Release of all Claims forms before your field trip. Send forms to the Dean¡¯s Admin Assistant

Textbook Order Form

Deadline: two (2) months before the course start date
Email completed forms to lpomerantz@ecuad.ca at READ Books.

Guest Artist Request and Payment Form
You must get permission from the Dean or Assistant Dean in your Faculty before hiring a guest artist. Only limited funds are available and each Faculty allocates funds differently. If you hire someone before your request has been approved there may not be funds available to pay them. (The Audain Faculty of Art does not have funds available to hire guest artists for individual classes. Each area shares one guest artist per semester. Discuss possible artists with the colleagues in your area. Painting and Sculpture areas have a guest artist series called Twilight Hour. Photo and NMSA areas have a series called Resonance. Email Gwenessa Lam regarding guest artists for Art glam@ecuad.ca) Guest Artist Request and Payment Form - read info above before using this form.

Other forms can be found through your myec account: myec.ecuad.ca

To book models use the online form here.

Questions? Contact: model@ecuad.ca.

3rd Year Review Panels Spring 2023
3rd year Review Panels will be scheduled from Wednesday, April 10 to Tuesday, April 16 for specific Visual Arts, ILUS, PHOT, NMSA, FMSA, CGIA, and ANIM studio classes. Faculty should be aware that although classes do not run during this week, it is a normal working week, and you will be scheduled to do review panels during this time. Faculty will be scheduled according to their regular teaching schedule. To keep 2nd and 4th year students involved over these two weeks, faculty may request deliverables, documentation, and written reflection from students via email or Moodle.

Visual Arts, ILUS, NMSA and PHOT 3rd year Review Panels
All students enrolled in PRAX 300, 6 credit studio courses are required to participate in the 3rd year review panels at the end of the semester. Review panels count as 5% of their studio grade for attendance. The Audain Faculty of Art recognizes the value of the panels as an essential part of the development of each student's art practice and learning experience. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work. Arts, Illustration, Photo and New Media + Sound Art 4th year Review Panels

All students enrolled in ILUS 400, NMSA 400, PHOT 400, VAST 400 and VAST 420 will need to sign up to a review panel. Review panels are mandatory and count as 5% of their senior studio course grade for attendance. Anyone teaching those courses should add this to their evaluation criteria on their course outlines. The Audain Faculty of Art recognizes the value of the panels as an essential part of the development of each student's art practice and learning experience. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work.

Contact Chelsea O'Byrne at chelseaobyrne@ecuad.ca

Dynamic Media 3rd and 4th year Review Panels

All 2DAN and FMSA students enrolled in a 300 or 400-level 6 credit core must participate in review panels each semester. The panels are mandatory and considered an essential part of the development of each student¡¯s art practice and learning experience. Review panel info and time slots will be sent out by the Dean¡¯s Office. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work. Email April Joy Dela Noche Milne - amilne@ecuad.ca with questions.

CRCP Feedback Panels

These Panels are open to all 3rd and 4th year CRCP students, are not mandatory and are offered each semester. The Feedback Panels are an excellent opportunity to discuss a piece of writing, a studio project, a curatorial endeavour, or an initiative that spans across all these areas, with a panel of faculty from across Culture + Community.

CRCP Panels are scheduled on request, with reminders for students and faculty to sign-up mid-semester. Email jdickieson@ecuad.ca with questions.

The Audain Faculty of Art faculty and admin assistant allocate studio space to 4^th year students registered in a 6 credit VAST 400, VAST 410, VAST 420, PHOT400, ILUS 400 or ILU 401 course within the first two weeks of the Spring semester.

More information about studio space allocation will be sent directly to students via Chelsea O'Byrne (chelseaobyrne@ecuad.ca), and is subject to change in response to Öйú×ã²ÊÍø health and safety protocols.

Faculty Handbook

Where to turn to for procedures, forms to fill in, and miscellaneous information.

Grading ¨C Information and procedures are outlined in the Faculty Handbook. Grading information must be clearly defined in your course outline.

For new faculty, your Faculty Handbook will be sent to you by Human Resources at the same time you receive your Emily Carr email address.

The Faculty Handbook for 2022-23 is available here. 2023-2024 Faculty Handbook coming soon.

Illness

If you are ill, please contact Human Resources at hr@ecuad.ca or 604-844-3824.

If you have not arranged a substitute, HR will try to find one, or they will have a sign put up informing the students the class will be cancelled.

If you cannot reach HR, please contact Danielle Zandvliet (dzandvliet@ecuad.ca) or your Faculties administrative assistant.

Class Changes

If you work out a plan with the students to reschedule a class, and have been given permission by your Dean, please contact Danielle Zandvliet, Academic Curriculum Coordinator dzandvliet@ecuad.ca.

Community Bookings ¨C For ad hoc room booking requests, please contact Danny Benda at communitybookings@ecuad.ca. Rooms are available for university-related business or curriculum-related use only.

Credit Program, Course Room Assignment ¨C Inquiries concerning the room(s) assigned to your course(s) please contact Danielle Zandvliet at 604-844-3800 or dzandvliet@ecuad.ca